Operations / Executive Assistant / Associate - to CEO and CTO

You want to join a team of elite, dedicated, intense and very kind humans. You want to be the person that makes things happen in seconds, not days.

Disclaimer: This role is for you if:

• You thrive in high-growth, fast-paced environments.
• You are excited about working directly with founders and helping scale an industry-disruptive company (very fast growth! your job will change regularly as needs evolve).
• You believe in long-term commitment and taking ownership of key operational functions.
• You have an eye for detail, excellent communication skills, and love coordinating multiple moving pieces.

This role is NOT for you if:

• You’re looking for a job with a clear 9-5 boundary.
• You prefer to avoid taking on significant responsibility.
• You don’t enjoy working across teams and managing multiple priorities.

What you’ll do as part of our team:

• Meeting Management: Expertly coordinate recurring and ad-hoc meetings, including scheduling, agenda preparation, note-taking, and action item tracking.
• Travel & Event Coordination: Manage logistics for travel and major team events, ensuring smooth operations for marketing weeks, QBRs, and team celebrations.
• Communication & Coordination: Act as the liaison between executives and teams, ensuring clear communication across the organization.
• Onboarding & Offboarding: Manage all administrative processes for new hires and departures, ensuring smooth transitions.
• Budget & Expense Management: Oversee expense accounts, process receipts, and ensure compliance with budgetary guidelines.
• Administrative Support: Support with marketing material preparation, business card inventory, and sales enablement tasks.
• Contract Negotiations: Play a key role in negotiating and managing contracts.

» Please apply by replying to the following questions:

1. What excites you about working at Stacksync?
2. Why are you interested in a long-term role in operations?
3. What’s your level of expertise in the following? (0 = never heard of it, 10 = expert)
   1. Event Coordination:
   2. Travel Management:
   3. Project Coordination:
   4. HR operations:
   5. Contract Negotiation:
   6. General customer support:

We’re moving fast. Let’s get started! 🚀