**Executive Assistant / Operations Partner (f/m/d)**
Full-time · Munich / Hybrid
Do you keep the big picture in sight—even when things get hectic?
If planning, organising and making a founder’s life run smoothly is your passion, you could be the linchpin we’re looking for.
We’re Sanvivo GmbH, a Y Combinator–backed health-tech start-up building a leading end-to-end platform for medical cannabis. Our mission: safe access, fully digital workflows and a new standard of patient care. To get there, we’re assembling a high-energy team—and we need you at the founders’ side.
Your responsibilities
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Prepare strategic decisions for the founder team by researching and structuring relevant information
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Coordinate, plan and improve processes together with the executives and department leads
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Own the founders’ calendars—anticipate, schedule and prioritise internal & external appointments
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Plan and book business trips, hotels and events
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Manage deadlines and tasks to free the founders’ focus for high-impact work
- Draft offers, contract templates and strategic documents
- Run independent e-mail and calendar management, triaging incoming requests
- Compile payroll data and work with external payroll providers
- Record invoices, receipts and expenses; prepare documentation for our tax advisor
- Monitor payment runs, dunning and liquidity
- Run our social-media channels and editorial calendar
What you bring
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3+ years’ experience as Executive/Personal Assistant, Office Manager or similar
- High level of loyalty, resilience and discretion
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Excellent German and English, written and spoken
- Outstanding organisational talent, structured work style and strong ownership
- Confident with Office suites and digital tools
- Drive to make an impact and think ahead
- Solid command of Gen-AI tools (ChatGPT, Claude, Gemini, etc.) and the ability to use them programmatically
- Sound knowledge of bookkeeping or controlling and the desire to deepen it
What we offer
- A role of trust with direct access to the founders
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Flexible hours and hybrid/remote options
- A modern office in the heart of Munich
- A supportive atmosphere with flat hierarchies
- Ample room for personal and professional growth
Sanvivo
