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Office Manager / Executive Assistant

Seis LogoSeis


Date Posted

04 Jan, 2023

Salary Offered

$60000 — $80000 yearly

Job Type

Full Time

Experience Required

No experience required

Remote Work

No

Stock Options

No

Vacancies

1 available


Here are some things you’ll do on the job:

  • You’ll report to me, the guy who’s writing this (Trevor McKendrick, CEO/cofounder). Much of your work will be for me, but you’ll also be in charge of our brand new office & help out my cofounder/CTO Joshua Howland.
  • Organize & tag my personal CRM, including any notes & follow up needs after recruiting meetings, investor meetings, etc.
  • Manage all logistics at our new office: working with our lunch caterer, greeting visitors, getting packages, dealing with the landlord, etc
  • Writing and preparing thank you notes
  • Sending gifts to recruits, visitors, employees, investors, etc.
  • Booking travel & (on rare occasions) meetings
  • Running our swag shop
  • Booking dinner reservations
  • Preparing guest lists & managing private group dinners
  • Organizing & running our annual Christmas party
  • Create weekly reporting on how I use my time
  • Organize links for the weekly first draft of my weekly newsletter
  • Do a first draft design of Seis soccer jerseys on the plug & play Adidas website
  • Running errands for myself & other team members
  • Making sure the office is clean (we have janitorial that will handle 90% of this, but this means making sure the janitors know anything specific we need them to cover, and also includes occasionally washing dishes)
  • Run occasional personal errands

You’ll know you’re successful when:

  • You give me & Seis leverage on our network - you help me handle the logistics of meeting more people, and keeping previously established relationships warm
    • This is the highest ROI thing you will do for Seis, and is what made me decide to hire for this role (we run a tight ship & don’t create new JD’s lightly)
  • You make everyone who ever interacts with Seis feel like we’re thoughtful, attentive, and worth remembering. They all feel taken care of by Seis.
  • You give me & Seis leverage on our network - you help me handle the logistics of meeting more people, and keeping previously established relationships warm
  • Nobody else @ Seis ever has to think about any logistics at the office.

Your role could be broken up into these types of tasks:

  • Things I currently do that I want to hand off to you
  • Things I wish I was doing that I don’t have bandwidth for
  • Doing new things that no one is doing yet
  • Starting things that only I can do, and getting them as far as you can before giving them to me to finish. This includes scheduling & blocking out the time I need to complete these things.

About you

  • If you have a background in tech that’s fine but it’s absolutely not necessary. You also do not have to be able to speak Spanish.
  • You’re detail oriented: you love making a task list and checking items off your todo list
  • You bring energy & excitement to any room
  • You’re a quick study on modern software tools like Slack, or you’ve used them before
  • You’re excited about rolling up your sleeves & getting some real work done
  • We’d love to hire someone who’s an organized, detailed-oriented, energized person coming from a different industry.
    • Just one example that I’ve seen work well is former teachers who transition into being extremely effective EAs/office assistants

Additional Info

  • The salary for this role will be $60k-$80k depending on your prior experience and background
  • You’ll be expected to be in our office 5 days a week
  • Our new office is located at 3400 Ashton Blvd in Lehi
  • We’ll pay for relocation to Utah if you aren’t already here
  • We offer fully paid medical, dental, and vision insurance
  • 401k available

About Seis

Seis Logo

Banking 100% in Spanish for the 44 million US Spanish speakers

Company Size: 11 - 50 People
Year Founded: 2021
Country: United States

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