Coordinate high level meetings, prepare meeting notes and other notes as required; create streamlined communication between the Executive and other parties
Respond to the Executive and third parties’ requests for information, provide full assistance to the Executive during absences to ensure a high level of service is maintained
Organise and prioritise the Executive’s to dos
Use discretion, confidentiality, and good judgement to handle C-Level matters.
Plan, organise and provide assistance that is in line with the Executive’s workload, work habits and preferences
Effectively track and manage the Executive’s project and ensure all projects are executed according to agreed timeline
Be innovative in resolving issues quickly and in an appropriate manner
Research & Data
Carry out quantitative data gathering and analyse data into summaries for Executive’s use
Create periodic reports and oversee change requests from third parties
Prepare, analyse internal and external data as well as staying current with changing regulations in the industry
Conduct research on prospective stakeholders, partners, clients etc. to identify and evaluate needs
Review and manage the Executive’s monthly float giving consideration to required funds approval process
Prepare statements, reports, memos, letters, and other documents
Coordinate personal and official travel arrangements for the Executive
Manage Executive’s personal staff, schedule and supervise contractors and artisans when required.